Table view

Here's how to to add a database in table view to Notion:

1. Create a new page in your workspace.

2. Under Get started with, click ••• → Table.

If you want to create an inline table, type /Table view on any page and press enter.

You can add a table to an existing database to view its data in that format. 

1. Click + next to the name of your database or the name of your current database view.

2. Select Table from the dropdown menu.

You can select multiple rows in order to edit their properties.

1. Hover over any row and click the checkbox that appears next to it.

   • If you want to select all of the rows in your database, hover over the Name property and click the checkbox that appears next to it.

2. From the menu that appears, edit any of your database properties for your selected rows.

Switch up how your table is ordered with drag-and-drop on desktop or browser.

• For rows, hover, then click and hold the ⋮⋮ icon on the left to drag it up or down.

• For columns, click and hold their headings to drag them left or right (like below).

  • Resize columns by hovering over their edges, and dragging right or left.

If your cells contain a lot of content, you can wrap the content to make it appear across multiple lines. To do this, click the name of a database property. In the menu that appears, select Wrap text.

For each column in your database, you can run calculations that will show you information about the data contained in that column.

Depending on the type of property you’re running a calculation on, you’ll see some or all of the following calculation options:

• Count all: Gives you the total number of rows in the column.

• Count values: Counts the number of property values contained in the column. 

• Count unique values: Counts the number of unique property values contained in the column, omitting duplicates. 

• Count empty: Counts the number of rows that do not have a value in the column. 

• Count not empty: Counts the number of rows where the column is filled. 

• Percent empty: Gives you the percentage of rows that do not have the chosen property filled in. 

• Percent not empty: Gives you the percentage of cards that do have the property filled in. 

• Earliest date: If you have time-related properties in your table like Last edited or Created time, you can choose to show when the oldest row was edited or created.

• Latest date: Shows when the newest row was last edited or created.

• Date range: Shows you the time gap between the oldest and newest edit or creation time.

• If you have a Number property in your table, you unlock several other calculation options:

  • Sum: Shows the sum of the numbers in the column.

  • Average: Shows the average of the numbers in the column.

  • Median: Shows the median of the numbers in the column.

  • Min: Shows the lowest number in the column.

  • Max: Shows the highest number in the column.

  • Range: Subtracts the lowest number from the highest.

To run a calculation on a property:

1. Click on a property in your table.

2. In the menu that appears, hover over Calculate. Select from one of the calculation options.